Product
Absence registration and follow-up in one overview
In Absentra you record a notification and see which actions are still open. HR, team leads and management work the same way, each with the data that belongs to their role.
The product at a glance
Screens from the public demo. All people and cases are fictitious.
Know what needs attention
See open cases, pending tasks and overdue work on one dashboard, so you know what needs follow-up.
Keep every administrative step together
Find each notification, assigned team lead, contact moment and follow-up task in one case. Without medical input fields.
See who owns each task
See the assignee, deadline and status of every follow-up task. Useful when HR and team leads hand work over.
Clear expectations build trust
Before entering real data, you should know what Absentra records, who has access and how to get started.
Role-based access
HR, team leads and other users have access according to their role. Organisations are separated at database level.
No medical input fields
No fields for diagnoses, symptoms, treatments or causes of illness. Administrative absence records also require careful protection.
Review before access
You request access first. After personal review and approval, you receive an invitation to set up your own environment.
Read how we handle data and access on our security page, or see how to start a trial.
What Absentra does today
This is what Absentra offers today, in every plan.
- Manage employeesAdd employees and departments and keep the overview up to date.
- Import employees from CSVLoad a CSV file, separated by commas or semicolons. You see beforehand what will happen; employees who already exist are skipped, not updated.
- Record sick leaveRecord sick leave with the administrative details you need, without fields for medical information.
- Partial recoveryWhen someone partly returns to work, you record the new absence percentage.
- Full recoveryOn full recovery you enter the end date and close the case.
- Follow-up tasksWhen a case is opened, Absentra creates follow-up tasks automatically. You add your own tasks with a deadline and someone to pick them up.
- Contact moments and follow-up agreementsRecord when contact took place and which practical agreement came out of it, without medical content.
- DashboardActive cases, open and overdue tasks, and an indicative absence trend over the past six months.
- Four user rolesAdministrator, HR employee, case manager and team lead. Roles determine who can view and edit which cases.
- Two-step verificationSign in with an extra code from an authenticator app.
- Audit log per caseFor each case you can see what happened, when and by whom.
Good to know
- Importing Excel files or synchronising automatically with an HR or payroll system
- Reminders by email, text message or push notification; notifications appear in the app
- Integrations, single sign-on, an API, webhooks or an export function
- A separate recovery date for partial recovery
- Full coverage of the Dutch Gatekeeper Improvement Act or a legal guarantee
Want Absentra to connect to your current systems? See which integrations we are researching.
From notification to overview
- 1
Register
Record the administrative details of an absence notification.
- 2
Follow up
Absentra creates follow-up tasks automatically; you add your own tasks with a deadline.
- 3
Keep the overview
See active cases, open tasks and an indicative absence trend on the dashboard.
Four roles, each with suitable access
Administrator
Manages the organisation, users and settings, and works in all cases.
HR employee
Records sick leave and follows up all cases in the organisation.
Case manager
Follows up cases with tasks and contact moments, across all cases in the organisation.
Team lead
Only sees the cases they are assigned to, without changing them, and updates the status of their own tasks.
Administrators, HR employees and case managers work in all cases of the organisation. You can optionally assign a team lead to a case; they then only see the cases assigned to them, without being able to change them, and can update the status of their own tasks. The employee list is visible to all users within the organisation.
Not sure whether Absentra suits your organisation? Read more about who Absentra is for.
What Absentra deliberately is not
Absentra is not a medical record. There are no fields for diagnoses, symptoms, treatments, medical notes or causes of illness.
Medical information does not belong in an employer’s administration.
See Absentra in practice
Open the demo and click through a notification and its follow-up. Or try Absentra for 30 days with your own organisation.