Pricing
Clear pricing for administrative absence management
Free for up to 5 active employees. Beyond that, €49 per month + €1 per active employee, excl. VAT, up to 500 active employees. Annual billing saves 10%. Every plan has the same core.
Plans
Prices are per organisation, per month and exclude VAT.
Free
For small organisations that want to explore Absentra on their own first.
€0 per month
- Up to 5 active employees
- Up to 1 user account
- All core features and security included
- Free, with no end date
- No personal onboarding
For growing organisations
Standard
For organisations that want to record and follow up absence structurally.
€49 per month+ €1 per active employeeexcl. VAT
- Up to 500 active employees
- Up to 25 user accounts included
- All core features and security included
- Email support
- One 30-day free trial from activation of your environment, with no payment details up front
- After the trial, paid use only with your explicit agreement
- Monthly billing available; terms agreed in advance
Need more than 25 user accounts? Then your organisation falls under Enterprise.
Enterprise
For more than 500 active employees, more than 25 user accounts or additional requirements.
On request
- More than 500 active employees or more than 25 user accounts
- Additional technical, organisational or contractual requirements
- Any implementation, development of integrations and additional integration management are agreed and quoted separately
- A dedicated environment only where there is a demonstrable need
An active employee is an employee registered as active in your organisation in Absentra. Every active employee counts, not only people who sign in or who are on sick leave. It is about people, not FTEs: a part-timer counts as one employee. Within Standard, every additional active employee costs €1 per month. You do not pay a separate amount per user account.
What does Standard cost for your organisation?
Enter the number of active employees and see the monthly price right away.
Standard monthly costs 25 active employees €74 per month excl. VAT.
| Active employees | Standard per month |
|---|---|
| 50 | €99 |
| 100 | €149 |
| 200 | €249 |
| 500 | €549 |
All amounts are per organisation, per month and exclude VAT. Terms are agreed before paid use.
What counts as a user account?
The user limit is about accounts, not about registered employees.
A user account is an account someone signs in with, for example someone in HR or a team lead. Being registered as an employee is not a user account.
Standard includes up to 25 user accounts within the fixed price formula; there is no separate per-user charge. Need more than 25 user accounts? Then your organisation falls under Enterprise. Existing data remains available when a plan limit is reached.
What is the difference between Free and the 30-day trial?
Two different things: a plan that stays free, and a trial period of the paid plan.
Free
- Permanently free, with no end date
- Up to 5 active employees
- Up to 1 user account
- Meant as a low-threshold way to use Absentra
Standard 30-day trial
- 30 days, from activation of your environment
- The full Standard plan, up to 500 active employees
- Suitable for organisations with more than 5 employees
- No payment details up front
- After that, paid use only with your explicit agreement
More than 5 active employees? Then Standard is the better fit. For a serious evaluation, use the 30-day trial rather than registering five employees in Free. Moving from Free to Standard is an explicit choice of plan; there is no automatic paid upgrade.
What every plan includes
Security, roles, audit logging and the separation between organisations are in the free plan too. You never pay extra for them.
- Sick and recovery records, including partial recovery
- Automatic and manual follow-up tasks
- Non-medical contact moments and follow-up agreements
- Roles and permissions (four user roles)
- Dashboard with indicative absence trend
- In-app notifications
- Employee import from CSV
- Two-step verification
- Audit logging per case
- Strict separation between organisations (tenant isolation)
How to get started
We look at every request personally, so we know who is using Absentra and whether it fits your way of working before real data goes in. We then get in touch with you.
- 1
Request access
Fill in the short form with your name, organisation and number of employees. We review every request ourselves.
- 2
Set up your organisation
After approval you receive an invitation and create your environment. You add employees or import them from CSV and set up users and roles.
- 3
Try for 30 days, then decide
The 30 days run from activation of your organisation environment. Afterwards you choose how to continue. Paid use only starts with your explicit agreement.
Enterprise starts with a conversation about your organisation, users and terms. Paid use only starts with your agreement.
Absentra is built for employers in the Netherlands. If you are based elsewhere, you are welcome to explore the demo and tell us what you need.
Is your organisation growing?
Up to 500 active employees, Standard scales gradually: every additional active employee costs €1 per month.
Free is meant for up to 5 active employees. If you grow beyond that, Standard is the better fit; that move is a deliberate choice we discuss together. Above 500 active employees we agree an Enterprise arrangement. Existing registrations, employees and tasks remain available throughout.
Frequently asked questions about pricing
Free costs nothing for up to 5 active employees and 1 user account. Standard costs €49 per month + €1 per active employee, excluding VAT, up to 500 active employees. Enterprise is on request. The full overview is on the pricing page.
Yes. Free is free of charge with no end date, for up to 5 active employees and 1 user account. All core features and security are included; personal onboarding is not included. If you have more than 5 active employees or need more user accounts, Standard is the better fit.
€49 per month + €1 per active employee, excluding VAT, up to a maximum of 500 active employees. With 25 active employees you pay €74 per month. The pricing page has a calculator.
€149 per month excluding VAT: a €49 base amount + 100 × €1.
An active employee is an employee registered as active in your organisation in Absentra. Every active employee counts, not only people who sign in or who are on sick leave. It is about people, not FTEs: a part-timer counts as one employee. Archived employees do not count towards the price.
Standard includes up to 25 user accounts within the fixed price formula. There is no separate per-user charge. Need more than 25 user accounts? Then your organisation falls under Enterprise.
A user account is an account someone signs in with, for example someone in HR or a team lead. Being registered as an employee is not a user account.
No. The price is determined by the number of active employees, not by a separate price per user account. Standard includes up to 25 user accounts, Free 1.
Free is a permanently free plan for up to 5 active employees and 1 user account, with no end date. The trial is something else: 30 days of the full Standard plan, up to 500 active employees and 25 user accounts. For organisations with more than 5 employees, the trial is the best way to evaluate Absentra properly.
Yes. You can try Standard free for 30 days once, for both the monthly and the annual option. After your request is approved you receive an invitation; the trial begins when your organisation environment is activated. We do not ask for payment details up front, and the paid term only starts when you explicitly choose to continue on a paid basis after the trial.
You decide how to continue. Paid use of Standard only starts with your explicit agreement. Without that agreement, nothing continues. With up to 5 active employees and 1 user account, Free can also be an option.
Monthly billing is available. Cancellation terms are agreed before you approve a paid plan.
Annual Standard has the same features and user limit as monthly. You pay 12 months in advance and get 10% off both the organisation amount and the employee seats. At a constant number of 100 active employees, that costs €1,609.20 per year, excluding VAT. Annual billing is agreed through your request. The terms, such as payment and renewal, are set out before you agree.
Annual estimates are based on active employees. At a constant number, the annual price is twelve monthly amounts with 10% discount. Changes during the term are agreed before purchase.
Changes in active employee numbers, possible additional charges and applicable dates are agreed separately for annual contracts. No automatic changes take place.
Reducing employee numbers, refunds and renewal are subject to terms agreed before entering an annual contract.
No. You request access, we review the request and you then receive an invitation to create your environment.
Up to 500 active employees, Standard scales gradually: every additional active employee costs €1 per month, with no tier jumps. Moving from Free to Standard is an explicit choice of plan; there is no automatic paid upgrade. With more than 500 active employees or more than 25 user accounts, we agree an Enterprise arrangement. Existing data remains available.
With more than 500 active employees, more than 25 user accounts, or additional technical, organisational or contractual requirements. Pricing is then on request. Any implementation, development of integrations and additional integration management are agreed and quoted separately. A dedicated environment is only possible where there is a demonstrable need.
It lets us check the setup, the security and the fit with your way of working before real data goes in. It is a short review of your request, not a bespoke project per customer.
More questions? See all frequently asked questions.
Which plan fits your organisation?
Every route starts with a reviewed request. See how to get started first, or view the demo.